Associate III, Administrative Support.

Position Description
The Administrative Assistant will serve as the companies’ receptionist and provide administrative support to the various departments when needed. S/he will provide excellent customer service while maintaining discretion and confidentiality. 
This position reports to the Technical Support Analyst.
 
 Primary Accountabilities
Include but are not limited to the following:
•    Professionally answer main telephone line, screen and direct calls. Monitor main line voice messages. 
•    Meets, greets, and assist visitors as they arrive; advise appropriate staff member. 
•    Maintains a professional work area and reception lobby, tidy and presentable to the public.
•    Coordinates travel arrangements for employees and VIP’s, to include luncheons, dinners, lodging, and transportation. 
•    Maintains copies of sensitive, legal documents.
•    Provide information about the Company such as location of departments or offices, employees within the organization or services provided.
•    Maintain inventory of office and kitchen supplies by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies weekly. Place special orders as needed. 
•    Handle mail.
•    Answer questions about the organization, providing callers with address, directions, and other information.

Qualifications for receptionist
•    High School Diploma or GED equivalent required.
•    Three (3) years of experience in an area related to office administrative support. 
•    Proficiency in Microsoft Office (Outlook, Word, Excel). 
•    Professional, well-polished & corporate attire at all times
•    Professional demeanor and excellent customer service abilities required. 
•    Ability to anticipate needs and use good judgment.
•    Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve. 
•    Ability to take initiative with projects to work both independently and as a team member. 
•    Excellent verbal and written communication skills.