Associate III, Procurement

Job Title

Department

Reporting to

Associate III, Procurement

GBS Procurement Indirect

P2P Indirect Supervisor in GBS

Primary Purpose Summary

The Associate III, Procurement serves as an entry-level role within the GBS (Global Business Centre) Procurement department, responsible for the purchase order journey from creation to completion. This position ensures adherence to company policies, assists in performance monitoring, and engages in analyses aimed at continuous improvement of procurement processes.

Tasks/Duties/Key Responsibilities

• Check all required information before converting Purchase Requests (PR) into Purchase Orders (PO), ensuring accurate comparison with quotations.
• Inspect and evaluate the quality of information of purchased items, addressing any shortcomings and escalating issues to specialists when necessary.
• Conduct analyses of the PO (confirmations, errors, master data discrepancies, and reasons for refusals.
• Communicate effectively with vendors to confirm orders and delivery dates.
• Notify relevant sites of upcoming deliveries, managing expectations and addressing any potential delays.

• Foster a culture of continuous improvement.
• Collaborate with cross-functional teams, including Finance, Legal, and Operations.
• Identify potential risks within the procurement process and assist in developing strategies to mitigate them.
• Participate in training sessions to enhance procurement knowledge and skills, while staying updated on industry trends and best practices.
• Maintain accurate records of procurement transactions and prepare regular reports for management review, highlighting insights and areas for improvement.
• Process modifications or cancellations of POs as needed.
• Track deliveries and provide timely notifications to sites in advance of confirmed delivery dates.

Education

Experience

• Ideal candidate will have education background in Procurement, Finance, Administration, (candidates with other education but with a relevant work experience are also encouraged to apply)

• A minimum of 1 years of experience in administration, Customer Service or purchase / sales departments
• Experience with ERP systems (SAP desired but a not must)
• Ideal candidate will be resilient to changes in work procedures related to project development / upscale
• English is a must for this position and second language is highly desired (German, French, Italian or Spanish is a great benefit)