Corporate Paralegal reporting to Chief Legal Officer

Date: Jul 22, 2022

Location: Crystal Lake, IL, US, 60014 Eatontown, NJ, US, 07724 Congers, NY, US, 10920

Company: Aptar Group


Corporate Paralegal Reporting to Chief Legal Officer

Department: Administration

Reports to: Chief Legal Officer, Corporate Secretary

Location:  Largely Remote (Crystal Lake or NY/NJ)

Remote: In Office 2 -4 times per month


Who we are

At Aptar, we use insights, design, engineering and science to create innovative packaging technologies that build brand value for our customers, and, in turn, make a meaningful difference in the lives, looks, health and homes of people around the world.


Every day, Aptar creates “a-ha moments” for its customers and their consumers and patients by continually bringing innovations to market that convert non-dispensing packaging into breakthrough product-dispensing systems, including those that give people more effective ways to put on their favorite fragrance, kids the opportunity to pour ketchup without making a mess and patients connected technologies that help them more easily adhere to treatment.


We have manufacturing facilities in North America, Europe, Asia and South America and over 13,000 dedicated employees in some 20 countries.


You should work here because we:

  • Attract and develop high performing people.
  • Promote a diverse and inclusive work environment.
  • Allow for failure by allowing people to make mistakes through an open and trusting environment.
  • Invest in the development of employees through local, regional and global career opportunities.
  • Contribute to the communities where we reside.


What’s new with Aptar

We have an exciting position open for a Corporate Paralegal, reporting to the Chief Legal Officer position. The Corporate Paralegal to the Chief Legal Officer and Corporate Secretary will be a highly motivated partner providing overall legal administrative support to the CLO by utilizing excellent communication skills, exercising sound independent judgment and discretion, and building relationships with internal and external contacts. The ideal candidate must possess intelligence, poise, integrity and the ability to maintain the utmost confidentiality in order to manage the many challenges and situations that will arise on a daily basis.


This is how your journey begins:

  • Maintain extremely active calendar of appointments; manage recurring meetings; create presentations, and handle meeting logistics. Make independent decisions within established guidelines to provide support with planning, organizing, and scheduling various events.
  • Regularly partner with CLO via frequent meetings, telephone contact and electronic communication to assess needs and opportunities for optimum task execution. Draft correspondence for review and distribution.
  • Arrange complex and detailed domestic and international travel arrangements, itineraries, and agendas in multiple time zones; compile documents for travel-related meetings; coordinate international visas and passports; react quickly and efficiently to last-minute changes to travel schedule.
  • Develop familiarity and trust with employees, clients, investors, and Board of Directors. Research and prioritize all requests, given time sensitivity and confidential nature of matters. Make adjustments to priorities as needed.
  • Alleviate CLO, and as time allows Global Legal Department department, of routine administrative details, including review of incoming correspondence, compilation of reports, sending meeting invitations, presentation preparation, expense report completion, and workflow scheduling and monitoring.
  • Prepare meeting agendas and briefings, maintain meeting notes and arrange for implementation of action items.
  • Assist with materials for Company Board and Committee meetings, including preparing  agendas, resolutions, meeting minutes, and written consents.
  • Prepare Forms 3, 4, and 5, Form IDs and track securities holdings of insiders.
  • Assists with the litigation reporting and ethics and compliance program.
  • Lead or assist the legal team's efforts in the preparation, implementation, and refinement of forms, processes, and procedures.
  • Lead and develop processes to support remote corporate secretarial processes and including subsidiary maintenance
  • Prepare, process, and maintain statutory and regulatory filings and records to maintain existence and good standing for foreign & domestic legal entities. Maintain minute books and corporate records for the same.
  • Assist with mergers, acquisitions, financing, and other corporate transactions, including coordination of due diligence and data rooms, project management, and assisting with closings.
  • Document intercompany transactions (international and domestic), such as capital contributions, distributions, share exchanges, reorganizations, and dividends.
  • Proactively collaborate with legal department and HR, finance, tax, and treasury functions.
  • Perform other miscellaneous assignments or duties as needed, such as assisting with administrative tasks, special projects, and general corporate record housekeeping.
  • Act as liaison with organization.


What you will bring on the journey

  • Paralegal Certificate required
  • Minimum of 5 years of relevant experience at this level, with increasing responsibility, complexity, and initiative.
  • High proficiency in MS Office products (Outlook, Word, Excel, PowerPoint) and ability to use complex features.
  • Ability to maintain confidentiality and work with sensitive information.
  • Strong work ethic with the ability to communicate and provide support after-hours or on weekends due to global nature of our business.
  • Exposure to international cultures, languages, travel and/or travel scheduling in multiple time zones.
  • Superior customer service; strong attention to detail with focus on quality and accuracy.
  • Excellent verbal, written, and interpersonal skills; ability to communicate and interact positively and professionally with all levels (leaders, clients, vendors, assistants, and colleagues) around the world.
  • Strong prioritization, organizational, and follow-up skills; able to manage changing priorities and deliverables, coordinate work flow, and manage multiple tasks, projects, and deadlines.
  • Excellent problem solving skills; ability to proactively consider requests/needs and respond promptly and thoughtfully.
  • Self-directed and flexible; able to handle high-stress situations with calm competence; comfortable working in a fast-paced environment and able to exhibit sound judgment and decisiveness.


Preferred Qualifications

  • Bachelor’s degree highly desired
  • Foreign language skills (French in particular) are desired



Travel Requirements:

  • Ability to travel – domestic required (local driving and flights) and potential for minimal international travel.


What we offer:

  • An exciting, diverse and value based working environment
  • Award-winning corporate university offering personal development and training opportunities.
  • Competitive base salary and performance-based bonus plan.
  • Contribute to the communities where we reside.
  • Innovative benefits plan which includes: 401k & Retirement Savings plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave].



Be You. Be Aptar

Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.







Nearest Major Market: Chicago