FusionPKG Administrative Business Assistant

Position Summary

We are seeking a highly organized, proactive, and resourceful Corporate Administrator & Office Manager to support the Office, while ensuring smooth day-to-day operations of the corporate office. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Office Management

• Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
• Serve as the point of contact for building management and office services.
• Ensure a welcoming and efficient office environment for employees and guests.
• Support onboarding logistics for new hires (workspace setup, access, etc.).

Corporate Administration

• Assist with internal communications and company-wide initiatives.
• Maintain corporate records, contracts, and compliance documentation.
• Support HR and Finance teams with administrative tasks as needed.
• Coordinate company events, meetings, and team-building activities.

Qualifications

• 5+ years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Employment Status

This position is Temporary with the potential to transition into a Full-Time role based on business needs and performance. The role also carries the possibility of becoming a permanent position.

We are also open to considering an Independent Contractor arrangement for the right candidate.